1. Purpose and Legal Basis for Processing
| Purpose of Processing | Lawful Basis |
|---|---|
| Attendance tracking, leave management, payroll access | Contractual Necessity |
| Shift scheduling, HR communication, employee self-service operations | Legitimate Interest |
| Reporting to government or legal authorities when required | Legal Obligation |
2. Categories of Personal Data Collected
- Identification Data: Employee ID, full name, designation, department
- Contact Information: Official email, mobile number
- Employment & HR Records: Attendance logs, leave balances, salary slips (view-only), shift schedules
- Technical & Security Data: Device details, login timestamps, IP address
3. Data Storage and Security Measures
- Encrypted communication (HTTPS/SSL) for all data transfers
- Role-based access control (RBAC) to restrict access to authorized personnel only
- Audit logs and monitoring to track access or misuse attempts
- Regular security audits and vulnerability assessments
4. Data Sharing and Third-Party Disclosure
| Recipient | Purpose of Access |
|---|---|
| Internal HR & Payroll Teams | Processing attendance, leave, payroll information |
| Internal IT/Security Teams | System monitoring, fraud prevention |
| Government or Legal Authorities | Only when legally required |
5. Data Retention Policy
- Active employee data will be retained for the duration of employment.
- Upon resignation or termination, your ESS account will be deactivated.
- Data will be archived or deleted as per legal retention policies.
6. Data Subject Rights
- Right to Access: Request a copy of stored data
- Right to Rectification: Correct inaccurate or outdated data
- Right to Restriction: Limit data usage in certain cases
- Right to Complaint: Report misuse or unauthorized access
7. Consent and Acceptance
By using the ESS Mobile Application, you acknowledge and agree to this Privacy Policy.
8. Policy Updates
Any significant changes will be communicated via email or in-app notifications.
9. Contact Information
KFC Pakistan – HR & Data Protection Office
Email: hrsupport@kfcpakistan.com
Address: [Insert Corporate Address]